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RUG Board Meeting

Jackson Hole, WY

Sep 7-10, 2005

In Attendance:   Sandie Sears, President;

Bill McCarter, Vice President;

Martin Robles, Member-at-Large;

Brent Ashcraft, Host School Representative

9/7/05

• The Board flew in to Idaho Falls and picked up Brent from BYU Idaho Bookstore in Rexburg, ID.  Toured the BYU Idaho Bookstore.
• Met with the owner of Jedediah’s Original House of Sourdough.  They can cater lunches, breakfasts, etc. for reasonable prices.
• Dinner at Cadillac Grille, also possible location for dinner or lunch for conference. 

9/8/05

• Met with our contact from 49er Inn.  She gave us a tour of the conference rooms at the 49er and also the guest rooms. 
• Block of 35 Rooms at each hotel (49er and Antler Inn). 
• Once one hotel is full, people will have to reserve at the other hotel.  
• Cut off for reserving rooms: June 22, 2006.
• They will extend rates before and after conference subject to availability.
• Met with owner of Antler Inn and toured that property. 
• Most guest rooms have wireless, but not all yet.  Attendees should specify they need Internet access.
• Guest rooms at both hotels are almost identical.
• Sunday of Conference
• Have breakfast catered in back of Antler Inn Conference Room.
• Have general sessions in Antler Inn Conference Room.
• Monday and Tuesday of Conference
• Use 49er Inn Nugget Room and Gold Pan Room for User and Tech tracks.
• Antler Inn could be used as third room and also room for catered lunch.
• Discussed other possible night events and went on a road trip.
• Had reservations for Bar J Wranglers Chuckwagon Supper and Western Show.  Will make a unique night event.

9/9/05

• Went to Cadillac Grille and met with Molly who gave us a tour and a sample catering menu. 
• Board Business
• The survey results from the Chicago conference were discussed.
• The issue of paying for partial or full conference expenses for Board Members was discussed.  The Board unanimously voted no to pay for any expenses.
• The issue of the value of the Philadelphia meeting was discussed.  The Board unanimously voted to keep the Philadelphia meeting, with the option to meet twice at the host school if necessary, which can be decided on a case by case basis.
• The Board agreed to meet again sometime in Feb-Mar 2006 in Philadelphia.
• The issue of the open Secretary/Treasurer position was discussed.  BYU has relinquished the position and has 3 years of their 5 year term remaining.  Based on feedback received regarding the who could fill the position and the difficulty we have had in filling the position, Sandie Sears resigned as President and was appointed Secretary/Treasurer by the remaining Board members.  Brent Ashcraft was appointed to fill Sandie’s term as President.

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