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BYLAWS

RATEX Users’ Group Organization and Bylaws

Article I--Name and Address

Section 1--Name

The name of this voluntary association shall be the RATEX Users’ Group hereinafter referred to as the Group.

Section 2--Address

The address of the Group shall be:

RATEX Users’ Group

                        1075 West A Street

                        Dixon, CA  95620

Article II--Mission

Section 1--Mission of the Group

The mission of this Group is to facilitate the understanding, utilization, and enhancement of RATEX related services and products.

Section 2--Exclusions

A.            This Group is not organized to pursue pecuniary profit.

B.            The Group shall in no way supersede or intervene in the business relationships or responsibilities between the RATEX vendor’s current users or potential customers.

Article III—Membership

Section 1--Qualifications

Membership in the Group will be open to those organizations who currently use RATEX computer software programs.

Section 2--Admission

Any organization, meeting the qualifications outlined in the above paragraph, may apply to the Board of Directors for membership and, upon payment of the annual dues, will become a member of the Group.

Section 3--Termination

Membership in the Group may be terminated by a two-thirds vote of the Group. For any cause other than nonpayment of dues, termination will take place only after the member complained against has been given reasonable opportunity for defense. Any member who is ninety (90) days in arrears in payment of dues will have its membership automatically terminated.

Section 4--Resignation

Members resigning from the Group will be liable for payment of the current years’ dues, unless such resignation is filed within 30 days of the beginning of the fiscal year.

Section 5--Renewing Membership

For causes other than nonpayment of dues, membership may be reinstated only after being accepted by a two-thirds majority vote of the Group and upon payment of the reinstatement fee equal to 100% of the current year’s dues plus the current year’s dues.

For the cause of nonpayment of dues, membership may be reinstated upon the payment of the current year’s dues.

Article IV--Board of Directors

Section 1--Composition of Board of Directors

A.            President

B.            Vice-president

C.            Member-at-large

D.            Secretary/Treasurer. This is a non-voting member of the board.

E.            An adjunct, non-voting representative of the RATEX vendor.

Section 2--Election of the Board of Directors

A.            The Board of Directors shall be elected by the Group by a simple majority vote from a slate of nominees provided by the Board of Directors and by open nominations at the annual Group meeting.

B.            Each member may be represented on the Board of Directors by only one person at any time, with the exception of the Secretary/Treasurer.

C.            The members of the Board of Directors shall be elected for a term of three years, with the exception of the Secretary/Treasurer.

D.            The Secretary/Treasurer shall be elected for a minimum term of five years.

E.            When a person is elected to the Board of Directors they shall serve in the following positions during their three-year term:

1.            First year of term the member will serve as Member-at-Large.

2.            Second year of term the member will serve as Vice-President.

3.            Third year of term the member will serve as President.

F.            Whenever a member of the Board of Directors drops out prior to the completion of their term, the remaining board members shall be empowered to replace that person from the general membership of the Group for the remainder of a then unexpired term.

G.            Each member must wait one year between terms to serve on the Board of Directors.

Article V--Duties of the Board of Directors

Section 1--Board of Directors

A.            The Board of Directors shall exercise general supervision over the affairs of the Group.

B.            The Board of Directors shall provide focus and direction for achieving the mission of the Group.

C.            The Board of Directors shall manage the financial affairs of the Group.

D.            The Board of Directors shall coordinate the planning and implementation of the annual meeting of the Group.

Section 2--President

A.            It shall be the duty of the President to preside at all meetings and to enforce all rules and regulations relating to the administration of the Group. The President shall call meetings of the Group and of the Board of Directors.

B.            With the approval of the members of the Board of Directors, the President shall appoint all ad hoc committees and chairpersons of all such committees.

C.            With the approval of the Board of Directors members, the President is empowered to issue directives and to establish temporary policies or procedures not specifically covered by the Bylaws.

D.            The President shall authorize all expenditures of funds of the Group, in writing, to the Secretary/Treasurer.

Section 3--Vice-President

A.            In the absence of the President, the Vice-President shall assume the responsibilities of the President.

B.            The Vice-President shall keep or cause to be kept the minutes of all business meetings of the Group and such other meetings as may be requested by the Board of Directors.

C.            The Vice-President shall audit or cause to be audited annually the financial records of the Group.

Section 4--Member-at-Large

A.            In the absence of the Vice-President, the Member-at-Large shall assume the responsibilities of the Vice-President.

B.            In the absence of both the President and Vice-President, the Member-at-Large shall assume the responsibilities of the President until the Group can select a new Board of Directors.

C.            The Member-at-Large shall be responsible for the annual survey of the Group.

D.            The Member-at-Large shall contact non-member RATEX users about becoming part of the Group.

Section 5--Secretary/Treasurer

A.            The Secretary/Treasurer shall have custody of all funds of the Group and shall keep adequate records of all deposits, receipts, and disbursements. The only accounts used to maintain Group funds shall be designated by the Board of Directors.

B.            The Secretary/Treasurer shall provide a statement of the financial condition of the Group at the annual meeting, the fiscal year end, and as directed by the Board of Directors.

C.            The Secretary/Treasurer shall collect annual dues from the members, shall issue receipts if requested, and shall deposit same in the proper account of the Group.

D.            The Secretary/Treasurer shall disburse funds as directed by the President.

E.            The Secretary/Treasurer shall conduct all correspondence relating to the general business of the Group and issue notices of meetings of the Group and the Board of Directors.

F.            The Secretary/Treasurer shall keep an accurate register of all members of the Group.

Article VI--Voting

Section 1--General Voting

A.            Each member in good standing shall be entitled to one vote.

B.            Each member shall appoint an authorized representative to cast votes.

C.            Voting by proxy is allowed.

Section 2--Election of the Board of Directors

A.            If a member cannot be present at the election of the Board of Directors, and wishes to have input into the election process, they must make this known to the Secretary/Treasurer two working days prior to the election.

B.            At the time of the elections, the President shall coordinate the collection of all votes.

Section 3--Voting in the Board of Directors

Each member of the Board of Directors, except the RATEX vendor and the Secretary/Treasurer, shall be entitled to one vote in all meetings of the Board of Directors.

Article VII—Dues

A.            The amount of annual dues for active members shall be proposed by the Board of Directors.

B.            Any change in the amount of annual dues shall be approved at the annual meeting of the Group or by mail, by a two-thirds vote.

C.            Annual dues for new members of the Group shall be pro-rated on a monthly basis.

D.            Funds generated through the payment of annual dues shall be used for conducting the business of the Group.

Article VIII--Meetings

Section 1--Annual Meetings

The Group shall hold one meeting annually.

Section 2--Board of Directors’ Meetings

The Board of Directors shall meet at least once other than at the annual meeting of the Group.

Section 3--Special Meetings

Special meetings may be called upon the request of the Board of Directors or upon the request of the majority of the Group.

Article IX--Miscellaneous Provisions

Section 1--Fiscal Year

The fiscal year of the Group shall be July 1 to June 30.

Section 2--Rules

The rules of parliamentary procedure as set forth in the current edition of Robert’s Rules of Order shall be used by the Group when deemed necessary provided they are not inconsistent with these Bylaws and any special rules of order the Group may adopt.

Section 3--Amendments of Bylaws

Amendments to these Bylaws may be made after their proposal at the annual meeting of the Group or by mail and require a two-thirds vote.

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